Executive Assistant to the MLBio Solutions Leadership Team

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BridgeBio finds, develops, and delivers breakthrough medicines for genetic diseases. The company bridges remarkable advancements in genetic science with the entrepreneurial engine required to rapidly create lifesaving medicines for patients with unmet needs. Founded in 2015 by a team of industry veterans, the company has built a portfolio of 20 transformative drugs ranging from pre-clinical to late-stage development in multiple therapeutic areas including genetic dermatology, oncology, cardiology, neurology, endocrinology, renal disease, and ophthalmology. The company’s focus on scientific excellence and rapid execution aims to translate today’s discoveries into tomorrow’s medicines. We have offices in San Francisco, Palo Alto, Boston, New York, and Raleigh, with small satellites in other parts of the country. 

To learn more, visit us at https://bridgebio.com

Affiliate

MLBio

Who You Are

We are looking for a professional, experienced, take charge Executive Assistant to keep business operations organized, track, and move forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. Ensures that the Executive’s productivity is enhanced by managing calendars and schedules, including managing expense reports. Must have the ability to manage multiple high-priority assignments. Fosters and maintains strong working relationships within all levels of the company and outside vendors and contacts. Creates and/or modifies presentations as needed. Works on complex assignments and requires considerable judgment, initiative, and specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision, projects are of the highest quality, and follow-through is outstanding.

Responsibilities

  • Manage ML Bio offices through the performance of duties including but not limited to: monitoring office supplies, stocking the kitchen, ordering meals, managing office utilities, inspections & repairs when applicable.
  • Handle business and company details of a highly confidential and sensitive nature
  • Support team meeting preparation by independently gathering, assembling, and analyzing information from a variety of sources to prepare reports, manuals, agendas, correspondence, and memoranda’s, including presentation materials for the Board of Directors and other significant meetings
  • Maintain the Executives calendars and travel schedules. Coordinates meetings and conferences and makes travel arrangements, including both domestic and international travel
  • Initiate high-level contacts, of a sensitive nature, inside and outside the company
  • Manage and coordinate logistics for on/off-site meetings and conferences, keeping all parties informed
  • Manage accounts payable through purchase orders and Concur/corporate credit cards for executive leadership and assigned executives and client group(s) at the Vice President level and above
  • Reconcile program expenses thorough review of actual costs and generating monthly expense variance report
  • Coordinate procurement of hardware and/or software for colleagues.
  • Maintain and assist with calendar of events such as investor conferences, scientific conferences, high priority meetings, and other key company events
  • Prepare and distribute materials for leadership, including proof-reading documents, presentations, spreadsheets, and printing & copying materials needed, and other tasks as requested. 
  • Work with appropriate colleagues/departments to support the creation and management of the processing of statements of work, purchase orders, master service agreements, and any other confidential records related to department work
  • Assist with logistics in company events and activities and manager office calendar
  • Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives
  • Perform project administration responsibilities and other assignments as directed

Education, Experience & Skills Requirements

  • Bachelor’s Degree from an accredited college/university
  • Minimum of 3-5 years of experience supporting C-level executives required
  • Must have a proven track record of supporting senior-level executives
  • Demonstrated ability to establish priorities and act quickly and professionally
  • Must be able to hit tight deadlines, stay organized, and be a self-starter
  • Thorough knowledge in the use of Microsoft Office suite (Word, PowerPoint, Excel) is required
  • Excellent verbal and written communication skills are required
  • Demonstrate ability to handle sensitive information, which has tactical and strategic importance

What We Offer

  • Patient Days, where we are fortunate enough to learn more about the lives we are looking to impact and a real exchange of ideas as to how we can improve our efforts
  • A culture inspired by our values: put patients first; think independently, be radically transparent; every minute counts, and let the science speak
  • Learning and development training to help employees be the best version of themselves
  • Collaborative business environment
  • Excellent compensation package (Base, Performance Bonus, Stock, RSU programs)
  • Excellent benefits package
  • Flexible PTO
  • With office locations in San Francisco, Boston, New York, and Raleigh, there are ample cross-collaboration opportunities with other BridgeBio Pharma programs
  • A fast-paced, data-driven, work environment with world-class R&D minds and capabilities
  • Work with the most productive groups of R&D operators in the industry
  • Partnerships with leading institutions
  • A platform for meaningful scientific contributions to shine
  • Commitment to Diversity & Inclusion – with initiatives like Women at Bridge, we are committed to fostering an inclusive environment where every person feels respected for who they are, empowered to contribute, inspired to lead, and supported in their efforts to do so
careers

Executive Assistant to the MLBio Solutions Leadership Team

Apply Now